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Payment Basics:

Whenever possible, use the systems in place to make purchases to enable quick vendor payments (i.e. P-Cards and Ariba).

There will be many times that vendors will need to invoice us; this is very routine but can take additional time to process new vendors. PaymentWorks is the new vendor portal used to establish new vendors for Purdue.  PaymentWorks automatically validate TIN/SSN/EINs and verify phone number and banking information for all vendors.

If a non-Purdue employee needs reimbursed, please complete the Sub W9: https://purdue0.sharepoint.com/sites/BPTraining/busforms/Business%20Forms/Substitute%20W-9.xlsx?_ga=2.72753937.340236901.1585664475-921552027.1585664475 

A Sub W9 will only be used for vendor payments when there is an exception approved to use PaymentWorks.

Effective 10/1/23, authenticated electronic signatures will be accepted on W-9s, Purdue's Sub W-9s and Purdue's EFT/ACH forms. An authenticated electronic signature does not include Purdue's DocuSign.

Please ensure that you select the proper forms to prevent further delays.  All forms will be submitted via Team Dynamix (TDX) as the new ticket system meets Purdue's security requirements for protected data.

There are four classifications of perspective payees:

• Current Employee 
• Perspective Employee 
• Personal and Small Business (Individual, Sole Proprietor, Single member LLC, Parnerships, S or C Corp)
• Standard Vendor (Anything not listed above)  

If you have any questions, please contact the Business Office at busproc@purdue.edu as several individual monitor this email. 

Additional information and resources can be found on EOBOC Procurement site: https://www.purdue.edu/treasurer/finance/operations/business-operations-and-centers/executive-offices-business-operations-center/eoboc-procurement-paying-invoices/