PURCHASING
DSB faculty and staff should send purchasing requests to BusFacStaffPurch@purdue.edu.
Sales Tax Exempt Documents: https://www.purdue.edu/treasurer/finance/managerial-accounting-services/organizational-tax/tax-exemption/
Amazon.com supply orders: Purdue gets special pricing for Amazon supplies purchased in the following manner. Use the online catalog for Amazon.com (https://www.amazon.com/) to select your item(s). Email your request to BusFacStaffPurch@purdue.edu with the link to the item to be ordered and the account number to be charged. By sending your order request to the noted email permits the tax charge added to Amazon orders to be saved.
Business Cards: Complete form link and send to BusFacStaffPurch@purdue.edu. You will have an opportunity to review a proof prior to final printing. Form located under Business Cards Topics.
Credit Card Applications:
Requests for a new pcard or tcard, contact the DSB Business office via busproc@purdue.edu in order for the application process to be initiated. It is essential the DSB Business Office review the department/faculty/staff credit card need before beginning the online process. Once the need is approved, DSB Business Office will send an email to the appropriate responsible card holder with the application link and required card information needed to be entered on the online application (i.e. card name, address, reconciler & limits).
Using a School “PCard”: If a school credit card is needed to renew a membership, register for an event or conference, or any other expense, faculty can email their area Administrative Assistant and they will send them the card information through FileLocker to use for their purchase. Purchases are not automatically charged to STAR accounts. The account to be charged must be provided to the area's Administrative Assistant at the time the purchase is made.
IMPORTANT: Do NOT save this credit card number for future use! The card information provided is to only be used for that purchase. Any other purchases with this card must be approved by the Administrative Assistant holding the card or the Business Office.
Using a personal credit card: Purchases should be completed using a method described above. If you choose to use a personal payment method and then seek reimbursement, be aware of the following requirements.
- This must be a “tax-exempt” purchase. The University will not reimburse over the purchase price.
- There will be limit of 180 days from the time of purchase to seek reimbursement. IRS tax guidelines state that after this period of time, it can no longer be considered a reimbursement.
As of April 1, 2025, DSB implemented the same 180-day policy for personal purchases. Any personal purchases that are 180 days or older from the date of the transaction noted on the proof of payment will no longer be eligible for reimbursement processing. Reimbursement requests should be submitted within 60 days from the date of purchase with proof of purchase (i.e. Receipt). Any exceptions to this policy will be determined by DSB's Director of Financial Affairs (DFA).