PURCHASING
Any questions on purchasing, for faculty and staff, can be directed to Joan Gardner (jgardner@purdue.edu ), the school purchasing administrator, or the business office at busproc@purdue.edu.
Sales Tax Exempt Documents: https://www.purdue.edu/treasurer/finance/managerial-accounting-services/organizational-tax/tax-exemption/
Amazon.com supply orders: Purdue gets special pricing for Amazon supplies purchased in the following manner. Use the online catalog for Amazon.com (https://www.amazon.com/) to select your item(s). Email your request to Joan Gardner with the link to the item to be ordered and the account number to be charged. By sending your request to Joan to order the tax charge added to Amazon orders will be saved.
Business Cards: Complete form below and send to Joan Gardner. You will have an opportunity to review a proof prior to final printing. Form located under Business Cards Topics.
Credit Card Applications:
The application process for both pcards and tcards has been updated to a new online process reoplacing the PDF process. If a new pcard or tcard is needed, please contact the DSB Business office via busproc@purdue.edu in order to initiate the process. it is essential the DSB Business Office review the department/faculty/staff credit card need before beginning the online process. Once the need is approved, DSB Business Office will send an email with to the appropriate responsible card holder with the application link and required card information needed to be entered on the online application (i.e. card name, address, reconciler & limits).
Using a School “PCard”: If a school credit card is needed to renew a membership, register for an event or conference, or any other expense, faculty can email their area Administrative Assistant and she will send them the card information through FileLocker to use for their purchase. Purchases are not automatically charged to STAR accounts. The account to be charged must be given at the time the purchase is made.
Important: Do NOT save this credit card number for future use! The card information provided is to only be used for that purchase. Any other purchases with this card must be approved by the Administrative Assistant holding the card or the Business Office.
Using a personal credit card: Purchases should be completed using a method described above. If you choose to use a personal payment method and then seek reimbursement, be aware of the following requirements.
- This must be a “tax-exempt” purchase. The University will not reimburse over the purchase price.
- There will be limit of 120 days from the time of purchase to seek reimbursement. IRS tax guidelines state that after this period of time, it can no longer be considered a reimbursement.
