Student reimbursement resources updates
Payments and reimbursements to students (undergraduate and graduate) can have tax and/or financial aid implications for the student.
While a student payment may not be called a scholarship, award or prize, if it benefits the student it may be reportable. When reimbursing a student, the reimbursement mechanism varies based on the type of expense and whether Purdue or the student benefited. If the expense is for a Purdue business reason (associated with employment), DFA does NOT need to be made aware of the payment. For all other reimbursements, the reimbursement should be reviewed with DSB Business Office BEFORE the reimbursement payment is made.
With the help of a decision tool, users can ensure the correct reimbursement mechanism is utilized. The decision tool guides users through a brief series of questions in a survey format. Upon completion of the decision tool, the user will be given the option to save their response as the decision tool needs to be submitted with the recommended next steps.
Once the decision tool is submitted, the user will receive an email with a summary of the questions and answers as well as instructions for the next steps. Users should use the email as back up when proceeding with the recommended next steps. The email address of the results is from studentreimbursement@purdue.edu and Users should not reply to that address with questions. Questions about the results or next steps should be sent to the appropriate business office.
A detailed outline of the questions included in the survey can be found in the Student Payment Method Decision Tree document.
Please note: If a scholarship or award is intended to cover travel-related expenses, please refer to the Clarification on Covering Trips/Conferences/Expenses for Students or the Student Reimbursement Method Decision Tool or review the Student Reimbursement Flow Chart to determine the correct classification. It is important to understand that the academic program requirement noted in the Clarification documents ONLY applies if the expense review is related to travel.